Electronic Document Management Systems
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Electronic Document Management Systems

19 Apr / 2021 Published: SOS Team Electronic document management system

Organizations focus on several components to succeed — delivering a great product or service, attracting the best talent, marketing effectively, staying ahead of industry trends. At the operational level, document management software is the key to moving your business forward. Regardless of how big or small your company is, electronic documents can accumulate, creating confusion and clutter that can lead to workflow stalling.

You know you need an electronic document management system to stay up to date. But how do you choose the right option and how to make sure you get the most out of it?

10 main functions of the Electronic Document Management System (EDMS)

There are many different types of electronic document management systems in the Uzbek market, and choosing the right system can be quite challenging. Not all software platforms are created equal. Some are missing even the most essential features, making them useless for many tasks. Despite its availability, one-size-fits-all software usually does not work, especially because it does not provide functionality or product support.

You need an electronic document management system adapted to the needs of your organization. The software must be capable of performing everyday tasks.

Here are some important features that need to be addressed when purchasing electronic document management systems (EDMS):

1. Compatibility
The ERMS should not conflict with your current IT installation. Better to choose a system that is compatible, even if it costs a little more.

2. Ease of use
Your employees should be able to use your new ERMS after basic orientation. A robust system that requires a programmer's degree to use will only frustrate your team.

3. Organization of Common Sense
The organizational structure of your ERMS should be intuitive. The commands and steps in the process should make sense even for new users who only had basic instructions on how to use the platform.

4. Internal Communication
Documents are communication tools, so your EDMS should make communication between users easy.

5. Version control
Your EDMS should track changes for all materials and organize files so that you can keep track of different versions of each document. Look for a system that offers granular version control so you can understand and control your updates at every step of the process.

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